Contract & Accounts Administrator
Clear is looking for a diligent, organized, and detail-oriented Contract & Accounts Administrator to support a trusted provider of migration services that have helped thousands of people who choose to call Australia their new home. This role is perfect for someone who prefers a “work-from-home” setup with a passion for making a meaningful impact in client services.
If you can start immediately & ready to contribute to meaningful migration outcomes, apply now.
Role and Opportunity
As a Contract & Accounts Administrator, you will be essential in supporting our client’s administrative and finance tasks to ensure smooth operations and client satisfaction:
- You’ll thrive in a busy, dynamic setting where accuracy and organizational skills keep the team on track.
- You won’t ‘just’ be processing documents; you’ll contribute to the success and well-being of clients navigating their migration journey.
Purpose
As Contract & Accounts Administrator in a work-from-home setup, you will:
- Drive efficiency by managing contracts (agreements) and assisting in some finance-related (invoicing, accounts payable, payroll) and onboarding tasks.
- Have the confidence to professionally interact with clients of varied nationalities.
- Provide high-level administrative support to the team, mostly via email, but includes phone calls, as needed.
Your daily tasks include:
- Creating, sending, and chasing (follow-up) engagement agreements (using QWILR).
- Generating deposit requests and invoicing clients (using Migration Manager).
- Managing deposit and invoice payments, including receipting.
- Providing payroll (data entry) and accounts payable support (using Xero).
- Monitoring work progress reports to keep tasks on schedule, ensuring deadlines are met.
- Managing email (MS Outlook), handling occasional calls (softphone), and onboarding tasks effectively.
- Collaborating (via MS Teams) and contributing to the team effort by performing other admin tasks as the client or management requested.
Minimum Qualification
- At least 2 years of administrative support experience that includes accounting tasks
- Outstanding call-handling skills (customer service using softphone) in a global setting
- Demonstrated ability to manage multiple tasks and prioritize effectively
- Working knowledge in any accounting software, like Xero
- Proficient in using MS Outlook, MS Teams, having a background in using QWILR and a softphone software is a PLUS
Required Attributes
- Excellent in written and spoken English
- Confident communicator, comfortable dealing with diverse backgrounds
- Strong proficiency in basic calculations (comfortable with numbers)
- Technologically adept, quick learners of new programs and systems
- Strong time management skills, organizing tasks efficiently, meeting deadlines, and managing several priorities easily
- A team player who can deliver effectively even under pressure and with minimal supervision.
Clear Admin People provides great Filipino talent with the opportunity to grow their careers. Our world-class staff – we call them 6-Tool Players – work remotely with our Australia-based clients. Our staff are led and supported by our outstanding leadership team. Clear works to provide the right environment for 6-Tool Players to excel, with an ecosystem that supports our team’s success:
- A great Work From Home (WFH) setup with the right IT equipment to help you succeed (including freight expense coverage)
- Support from an outstanding leadership group and team structure, positioning you for success
- Membership of the Clear 6-Tool Player Playground – our unique development and engagement program
- HMO Coverage with free dependents
- Group term life insurance coverage
- Paid vacation leave and sick leave for regular employees
- Quarterly and monthly subsidies, incentive
Of course, we provide all mandatory government contributions in addition to the above.