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Virtual Assistant

Opportunity

We are looking for a Virtual Assistant to help clients drive their business forward by enabling them to focus on the important items.  You have to be self-motivated, work-dedicated, flexible and organised.

You will also be providing a broad range of administrative support tasks to every Australia-based client and are in charge of calendar coordination, email and client tasks management,  event organisation and other admin tasks such as proofreading reports or call handling.

Daily Responsibilities

  • Manage client’s email inbox efficiently and effectively
  • Arrange, manage, coordinate and maintain client’s schedules, appointments, meetings, events and travel arrangements
  • Handle all phone calls effectively with politeness and in a professional manner, and follow the proper procedure when requested to divert the call (sporadically)
  • Coordinate the client’s tasks and commitments ensuring deadlines are met and priorities are managed
  • Prepare and send out correspondences on the client’s behalf
  • Call and coordinate with business entities, client’s associates and the likes, per instruction
  • Organise events or webinars
  • Proofread work-related correspondence accurately, usually taken via dictation
  • Learn and use client-subscribed tools/systems or preferred application software effectively
  • Perform other admin tasks such as report writing, data entry, documentation, minor finance-related tasks as requested by the client

Essential Attributes

  • Reliable, independent, with the ability to maintain a realistic balance among multiple priorities and competing demands
  • Respect for the confidentiality and the sensitivity of the information
  • Technically proficient, fast learner and highly trainable
  • Multi-tasker, resilient, adaptable with good judgment, initiative and discretion
  • High level of professionalism, attention to detail and strong work ethic

Minimum Requirements

  • At least 2 years of work experience in a virtual admin role
  • Excellent verbal and written English communication skills
  • Proficient with MS Office 365 (Word, Outlook, PowerPoint, Excel)
  • Experience in handling an Australian account is an advantage
  • Fit-to-work status upon completion of the pre-employment medical exam with drug test & valid NBI clearance or initially a proof of confirmed appointment for NBI clearance

At Clear, you can enjoy the following:

  • Work-from-home (WFH) setup
  • PC set with freight expense coverage
  • Monthly electricity subsidy
  • Monthly internet subsidy
  • Attendance bonus
  • Employee referral incentive
  • Quarterly engagement activities
  • HMO with up to 3 free dependents
  • Group term life insurance coverage.

We will be requiring a 2-minute audio recording, preferably in mp3 format, to determine your qualification and an opportunity to get to know you better.

As a guide, answer this question: Who is <your name> outside work?

Thank you and good luck!

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